There are some people who seem to have a natural gift when it comes to writing. Some people seem to be naturally gifted writers. They manage to get their ideas across clearly and economically, which means that readers can easily follow their word choices. Readers devour their clear, economical prose. Not only is there a lot of respect for what they have to say, but also the way that they say it. People respect what they say — and love how they say it. Whenever they publish a new post on their blog, it always gets dozens of comments and hundreds of shares. Every new blog post attracts dozens of comments and hundreds of shares. It would be great to be as successful as they are, but you don’t know what you need to do to make your writing better. You’d love to emulate their success, but you don’t know how. The good news is that there are some proofreading and editing tips that you can easily learn which will improve everything you write from now on. Fortunately for you, a few simple proofreading processes and editing tips can transform your writing forever.
Copy Editors and Proofreaders: The Unfair Advantage Popular Writers Try to Hide
You know your writing heroes? Would you be shocked to learn that their writing is no better than yours?
Sure, the final draft is better, but the first draft is just as clumsy, flabby, and downright difficult to read as any of your own writing efforts.
(And, yes, many of them are riddled with the same typographical errors, spelling errors, grammatical errors, and punctuation errors you might be familiar with in your own work.)
What popular bloggers know that many people don’t know (or don’t want to believe) is that a post isn’t finished simply because they’ve said everything they want to say. In many ways that’s just the beginning.
Think of your draft as a rough diamond. Value is hidden inside it and you need an expert gem cutter to reveal its beauty and clarity.
Which is why many top bloggers hire a freelancer — a copy editor, editing service, or professional proofreader (or even proofreading service) — to transform their rough diamonds into gleaming jewels. That’s right — someone else is helping them.
Somewhat unfair, right?
No wonder their writing seems so much better than yours.
Fortunately, copy editing isn’t rocket science. A great writing tool like Grammarly or another grammar checker can help, but it’s actually easy to learn how to proofread and edit your own posts like a pro — if you have someone to show you how.
So let’s break down the rules that’ll help you transform your unremarkable draft into a perfectly polished post.
7 Proofreading & Editing Tips That’ll Transform Your Next Post
Tip #1. Don’t Pad Your Prose with Empty Filler Words
Grammar expletives are literary constructions that begin with the words it, here, or there followed by a form of the verb to be.
(Expletive comes from the Latin explere, meaning to fill. Think smelly literary landfill).
Common constructions include it is, it was, it won’t, it takes, here is, there is, there will be.
The problem? When it, here, and there refer to nouns later in the sentence or — worse — to something unnamed, they weaken your writing by shifting emphasis away from the true drivers of your sentences. And they usually require other support power words such as who, that, and when, which further dilute your writing.
Let’s look at an example:
The there are expletive places the sentence’s focus on some nebulous thing called there instead of the true focus of the sentence — some bloggers. And the writer must then use another unnecessary word — who — that’s three unnecessary words in one unfocused sentence.
Train yourself to spot instances of there, here, and it followed by a to be verb (such as is, are, was, and were) and adjust your sentences to lead with the meat and potatoes of those sentences instead.
(Tip: Use your Google Doc’s or Microsoft Word’s find functionality and search for there, here, and it and determine if you’ve used an expletive).
Other before-and-after examples:
- It’s fun to edit — Editing is fun
- It takes time to write — Writing takes time
- There are many people who write — Many people write
- There’s nothing better than blogging — Nothing’s better than blogging
- Here are some things to consider: — Some things to consider are:
Caveat: If you previously described an object using there, here, and it, you’re not guilty of an expletive infraction. For example:
- I love proofreading. It’s fun. (This is not an expletive construction since I previously described what it refers to.)
Tip #2. Don’t Weaken the Action with Wimpy Words
Not only does to be conspire with it, there, and here to create nasty grammar expletives, but it’s also responsible for its own class of sentence impairing constructions.
Certain uses of to be in its various forms weaken the words that follow. The solution is to replace these lightweights with more powerful alternatives.
Let’s see some before-and-after examples:
- She is blogging — She blogs
- People are in love with him — People love him
- He is aware that people love him — He knows people love him
Other verbs besides to be verbs can lack strength as well. Use visceral verbs or verbs that express some action. Let’s edit:
- Give out — Offer
- Find out — Discover
- Make it clearer — Clarify
- I can’t make it to the party — I can’t attend the party
- He went to Mexico — He traveled to Mexico
- Think of a blogging strategy — Devise a blogging strategy
Tip #3. Don’t Cripple Your Descriptions with Feeble Phrases
Weak adjectives sap the strength from your writing just as nefariously as weak verbs. Use the best adjectives possible when describing nouns and pronouns. And be mindful that certain words, like really and very, usually precede weak adjectives. Take a look:
- Really bad — Terrible
- Really good — Great
- Very big — Huge
- Very beautiful — Gorgeous
Even if you don’t have a telltale really or very preceding an adjective, you can often give your writing more impact by using stronger alternatives:
- Dirty — Filthy
- Tired — Exhausted
- Scared — Terrified
- Happy — Thrilled
Even worse than using weak adjectives is using weak adjectives to tell your readers what something isn’t as opposed to telling them what something is:
- It’s not that good — It’s terrible
- He’s not a bore — He’s hilarious
- He’s not very smart — He’s ignorant
Tip #4. Trim Flabby Words and Phrases
Today’s readers have limited time and patience for flabby writing. Their cursors hover over the back button, so say what you mean as concisely as possible before your readers vanish:
- But the fact of the matter is — But (Avoid flabby colloquial expressions when possible)
- Editing is absolutely essential — Editing is essential (Absolutely is redundant)
- You’re going to have to edit your work — You’ll have to edit your work or You must edit your work (Going to and going to have to are flabby expressions)
- Due to the fact that the editing process takes time, some people avoid it — Because editing takes time, some people avoid it
- Every single person should love editing — Every person should love editing (Single is redundant; and shouldn’t married people love editing too? 😉 )
Tip #5. Don’t Pussyfoot Around Your Verbs and Adjectives
Nominalization occurs when a writer uses a weak noun equivalent when a stronger verb or adjective replacement is available. Like expletives, nominals usually introduce other unnecessary words when used.
Count the number of words in the before-and-after examples below, and you will witness how badly nominals weaken your writing:
- Give your post a proofread — Proofread your post (verb form)
- Alcohol is the cause of hangovers — Alcohol causes hangovers (verb form)
- The plane’s approach was met with the scramble of emergency crews — The plane approached and emergency crews scrambled. (verb form)
- He shows signs of carelessness — He is careless (adjective form)
- She has a high level of intensity — She is intense (adjective form)
Tip #6. Throw Out the Rulebook on Punctuation
Unless you’re an Engish professor, the rules around punctuation can be complicated, even for the humble comma.
But do you truly need to know the difference between a serial comma, an Oxford comma, and a Harvard comma to write a great blog post? Of course not. (And it’s a trick question — they’re all the same.)
So my philosophy on commas is simple:
Use commas sparingly if you prefer, but if excluding a comma MAKES YOUR READER STOP READING, add another bleepin’ comma — regardless of what any comma police may say.
Let’s look at an example:
By not including a comma between editing and and, I read this sentence and asked myself, “I can ignore editing and people reading my post? Really?” Of course, readers work out the intended meaning a moment later, but by that time, they’ve already stalled.
So, regardless of what comma rule I may break by adding a comma to this sentence, as long as my readers don’t get confused and stop reading, I don’t care — and neither should you.
Let’s look at another example that needs a comma for clarity:
By not including a comma between success and you, I read this sentence and asked myself, “Is success something you can pull out of a golden pen?”
Regardless of your stance on commas, you ultimately want your readers to keep reading. You want them to continue down your slippery slope of powerful content and transitional phrases all the way to your call to action — without getting jarred from their trance to contemplate commas with their inner editors or a Google search.
Tip #7. Be As Manipulative As Possible
You won’t use this technique often, but at least be mindful of it.
When we use two nouns together with the first noun modifying the second, we are using noun modifiers. I like them because they hack the flab from our writing by shortening our sentences. Let’s review some examples:
- Tips on editing — Editing tips
- Great advice on how to boost traffic — Great traffic-boosting advice (Traffic-boosting is a compound noun here)
- Information regarding registration — Registration information
These sentences have prepositions between the noun sets. Whenever you spot this construction, try to implement this noun-modifying technique.
Proofreading is Easy. So, What’s Your Excuse Now?
These proofreading and editing tips are not magical, mystical, or complicated. In fact, you could consider them downright boring, plain, and inconsequential.
But applying smart proofreading and style guide rules is what separates your heroes from the masses, catapults them to success, and makes readers say, “I don’t know what it is about their writing, but it’s absolutely fantastic.”
Look at it this way: You’ve expended a ton of effort on starting your blog, SEO, content marketing, networking, and social media promotion, all in the hopes that you might make money blogging so you can quit your job and work from home. So when they arrive, shouldn’t your next post blow their socks off too?
And how about your last post and the one before that? (Yes, you can apply these rules to your old posts too!)
Or are you one of those writers who think they write well enough already? Well, you might be surprised by just how many of these crimes against clarity you’re committing.
Open one of your posts right now and see how many of these editing tips you can apply.
Read each word of your post. Is the word an expletive? Is it a weak verb? A weak adjective? Does it represent nominalization or flab or break any of the other rules mentioned in this post?
Run each word of your post through this checklist of editing tips. You will find something to improve. And your writing will be 100% more powerful as a result.
Because the search for perfection never ends.
And your writing is never too good.
Sure, proofreading and editing take time.
And yes, you’re already busy enough.
But your writing heroes edit, and they land the guest posts, book deals, and exposure you only wish you could.
So, take a break from #amwriting and start #amediting right now.
Your success will thank you.
And so will I.